Overall Role
1. To ensure that the venue is ready for each concert.
2. To ensure that the choir and musicians are appropriately briefed and seated for concert day.
3. To ensure that the audience is appropriately received and seated.
4. To ensure that the appropriate Health and Safety procedures are in place and that they comply with the policies of the choir and the venue.
5. To be an active member of the committee, contributing to the discussions not only relating to the concert manager’s role, but to the effective running of the choir in general.
Specific Responsibilties
1. To ensure that the appropriate facilities are booked for the concert and for the correct duration.
2. To liaise with the venue between booking and concert, mainly, but not exclusively, concerning: staging, seating (choir and audience), disability access, heating, lighting, green rooms, audience capacity, H&S, and any other specific requirements, eg. piano, organ, microphones etc.
3. To liaise with the Musical Director (MD) and secretary regarding choir numbers and seating layout for the concert and to seat the choir.
4. To liaise with the ticket officer regarding audience capacity, disability access and ticket numbers.
5. To liaise with the the treasurer regarding all front of house arrangements for dealing with monies (tickets, programmes, refreshments).
6. To liaise with the MD regarding any orchestral arrangements, eg. green rooms, instrumental requirements, piano/ organ tuning, and to assist the MD at the orchestral rehearsal on concert day if/as required.
7. To ensure that the choir are briefed about rehearsal arrangements, timings, concert dress and concert etiquette.
8. To recruit and brief stewards and front-of-house personnel (tickets, programmes etc.) and to liaise with the appropriate committee members with those responsibilities, and also for refreshments (if appropriate), as to procedures and requirements, including for the interval and post-concert.
9. To be familiar with H&S procedures, including first aid and emergency evacuation, and to ensure that stewards, performers and audience are appropriately briefed.
10. To ensure that the venue is left in an appropriate condition afterwards and to recruit help to this end if required.
11. Generally, to be aware, particularly on concert day, and specifically at the final rehearsal, of potential issues or problems that might arise to impede the smooth running of the concert and to be willing and available to act accordingly.
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