Newcastle upon Tyne Bach Choir


Visit of Musikverein Gelsenkirchen 31 May-4 June 2018.



The Choir Party will consist of about 40 people. About 12 will stay with choir members whilst the rest will be staying at the Premier Hotel near the Laing (Former Trust House Forte or Motel one which is in High Bridge


2nd Draft Programme (updated 26 April 2018)


Thursday 31 May.


Arrive at Newcastle Airport at1200.


Bach Choir – A small welcoming committee will be needed to escort the choir, via Metro to Northumberland Road URC Church Hall  where a informal lunch will be available. From this location hosts will take their guests home and the “escort party” will take the hotel parties to their hotel – 1. Premier Inn by Laing Gallery and 2. Metro Hotel, High Bridge


Task 1 About six people required to escort the choir from the Airport and if possible, stay for lunch and escort the choir to their hotels

Time  required 1130 Airport -1500 approx


Lunch – Northumberland Road URC at 1300.


Task 2  A small number of people required to set up Church Hall and liaise with caterers

Time required – 1130-1500


Afternoon to accommodation


Task 3  Small number (3 per hotel?) to collect choir members and bring them to King’s Hall and escort them back after the rehearsal. (This could be two separate groups of people)

Time required  - 1730 -1800 and 2030-2100


First Rehearsal 1830 Kings Hall – Please Try and be there for 1800 so that we can get to know one another and arrange seating.


Task 4  Whilst yet be confirmed, if we are in King’s Hall , The Bach Choir will be required to reconfigure the layout from exam conditions and return to original condition at the end of both rehearsals We need a team that would be prepared to carefully create a rehearsal space and return to exam conditions.


Time Required 1730-1830 and 2030-2130


Friday 1 June


The day will be set aside for local sightseeing and we may need volunteers to show our guests the wonders of Newcastle Gateshead and maybe the Coast.


 Task 5  Please indicate if you would like to take small numbers around the city either from say 1000 -1300 or in the afternoon. This will depend on the requirements of our visitors. If you have a specific intinerary you would like to suggest to the German Choir please let me know.


1630. Welcome in Council Chamber by Newcastle Council


Task 6 Small number to welcome the choir to the Council Chamber and take them to the actual room and then take them to King’s Hall


Time required 1615-1730


Second Rehearsal 1830 Kings Hall


Task 7  As task 4 on 31 May


Saturday 2 June


Social Day.


The Choir have decided to tour as a choir and will go to Tynemouth in the morning and Durham in the afternoon


Task 8 It would be nice to have about 6 “guides” if we can.


Time required 1000 (approx)- 1900 The intention is that the choir goes straight to the Novos for the Social. They are hoping to attend Evensong at Durham Cathedral


Social at Novos at 1900


All Bach Choir members and their immediate family are invited.


Sara Foster and Rachel Rider have kindly volunteered to co-ordinate the catering for this event which we have committed the choir to produce.


Please bring any garden chairs you may have and portable tables.


Task 9  We will need to provide lifts to the hotels for 28 people

Time Required 2130- 2230 approx


Sunday 3 June  The Sage Gateshead


Task 10 Pick up german choir members from their hotels.

Time Required 0900 -0930


Orchestra Rehearsal 1000 -1300


Lunch 1300-1500 There will be no refreshments laid on by the choir. All participants including the German choir will be expected to use the Sage catering or provide their own.


Performance of Elijah Hall One 1500-1730


Post Performance Buffet – The Barbour Room


A hot buffet will be provided in the Barbour Room for all choir members and their immediate family together with the German choir and members of the orchestra and soloists. We have secured funding which enables this event to be free to all particpants.


Task 11 Lifts to hotels

Time required 2100-2130 approx – may be slightly later.


Monday 4 June


Task 12 Small number to “collect” hotel guests and escort them to the Airport vis Metro

Time required 0900 -1100


I am assuming that the hosts will get their guests to the Airport. If this is a problem please let John Smith know.


Flight for Dusseldorf departs 1200.


I guess that means arriving at the Airport by 1000 at the latest.







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